Procurement

PROCUREMENT DEPARTMENT

Public Procurement Department was established in all Ministries, Departments and Agencies (MDAs) of the Federal Government Vide Circular Reg. No. HCSF/PSO/155/1/3 from the Office of the Head of the Civil Service of the Federation dated 31^st March, 2008.

The Department was established with the mission to process all Government expenditure in a manner to achieve transparency, accountability, value for money and fitness for purpose through open competition as prescribed by 2007 Procurement Act. This Act established the National Council on Public Procurement and Bureau of the Public Procurement as the regulatory authorities responsible for the monitoring and oversight of public procurement, harmonizing the existing government policies and practices by regulating, setting standards and developing the Legal Framework and professional capacity for Public Procurement in Nigeria.

Like other MDAs, the administration of the public Procurement Act in the Ministry of Interior rests with the Director Procurement who oversees the day to day activities of the Department. He is supported by two Deputy Directors who head the two Divisions, as an Assistant Director and some other staff of the Department.

STRUCTURE OF THE PROCUREMENT DEPARTMENT

The Procurement Ministry was a Division until July 2009, when the management directed that it should stand on its own as a Department sequel to the enactment of the Public Procurement Act 2007 and the subsequent directive by Head of Civil Service of Federation that all Ministries, Departments and Agencies (MDAs) of the Federal Government should establish a Procurement Department (as in the circular above), the Ministry of Interiors established a Procurement department accordingly.

The Department took off with three (3) staff comprising two (2) Deputy Directors and an Assistant Director. In a short while, some Executive officers were redeployed to the Department. The Department was then Headed by a Deputy Director Procurement, later on, a Director was posted to the Department. Thus, the Procurement Department which is directly under the office of the Permanent Secretary for better co-ordination, efficiency and qualitative delivery of Government services has two divisions namely Capital Procurement and Recurrent Procurement. It also has six (6) units.

The Director reports directly to the Permanent Secretary. At the moment, the Department has 38 staff made up of 13 Professional Procurement officers/ Assistant and 25 non- professionals.

FUNCTIONS OF THE PROCUREMENT DEPARTMENT

The detailed functions of the procurement Department are as follows:

• Assessing the Procurement needs of the Organization
• Designing the Procurement plan and strategies
• Analyzing cost implementation of the proposed Procurement plan
• Developing Policy guidelines on the award of contracts
• Setting Procurement time frame
• Assembling and collating briefs on contracts from various departments
• Spelling out the requirements for bids and preparing tender notices for Publication
• Receiving bid documents from contractors
• Examining bid documents to ensure conformity with the conditions stipulated in the public Procurement Act 2007
• Maintaining records of proceedings of Ministerial Tenders Board (MTB) meetings
• Forwarding of approvals of the MTB to the Ministers/DGs/Heads of Agencies etc.
• Conveying the award of contracts to successful bidders
• Collating statistical information on tenders and award of contracts for use in planning and research
• Liaising with stock Verifier and user Department/Units to ensure that works/goods/services delivered are in conformity with specification and contact terms

PROCUREMENT ACHIEVEMENTS

The Ministry within three years of President Muhammadu Buhari Administration was able to record tremendous achievements as a result of its Procurement activities. Some of these achievements are as follows:

Construction and Completion of Command Houses in Abia States.

The Ministry within the period under review embarked on the construction of command houses for the Nigeria Police Force in Abia State. Some of these houses have since been completed while some are ongoing.

Invention Projects

Several intervention projects under the Appropriation Act for the Ministry were also awarded and later transferred to the Nigeria Police Force Headquarters, Abuja within the period under review. The projects are as follows:

• Installation of Police Transit Camp Building/ Rapid Response Squad, Riyom, Plateau State
• Rehabilitation or Dormitory in Police Training Institutions including Spots quarters Enugu
• Supply and installation of Police Transit Camp Building/Rapid Response Squad, Rivers State
• Supply and installation of Police Transit Camp Building/Rapid Response squad, Lagos-Ibadan Expressway
• Construction/Renovation of Mopol Barracks, Bauchi State
• Rehabilitation of Dormitory in police Training Institutions including Spots quarters, Bauchi
• Construction of Police Officers Mess associated with external works, Dei-Dei, Abuja
• Supply and installation of Police Transit Camp Building/Rapid Response Squad at Funtau/Paskari/Kankara katsina State
• Supply and installation of Police Transit Camp Building/Rapid Response squad t Bogoro, Bauchi State
• Rehabilitation of Dormitory in Police Training Institutions including Spots quarters, Ogun State
• Construction of Police station at Akili-Ozizor, Ogbaru LGA, Anambra State
• Renovation of Police station and quarters in Darazo LGA, Bauchi State
• Supply and installation of Police Transit Building/Rapid Response squad, Agulere-Otuocha, Anambra State
• Construction and furnishing of Police station at Danbushiya, Chikun LGA
• Supply and installation of Police Transit Camp Building/Rapid Response squad, Gonni Gora, Kaduna-Abuja Road
• Supply and installation of Police Transit Camp Building/Rapid response squad, Aba/Port Harcourt Expressway, Rivers State
• Construction of Police station Barracks at Zaki-Biam LGA, Benue State
• Construction of Police station and quarters (Abuja Type II Modified) in Bogoro, Bauchi State
• Renovation of Bauchi state Police command
• Rehabilitation of zone 12 Police Command Headquarters
• Construction of Police secondary school Keffin Madaki-Ganjuwa LGA, Bauchi State (External works)
• Constructions of Police station at Shani, Borno State
• Construction of Police station and Housing for staff at Takai LGA
• Construction of Police Secondary school at keffin Madaki-Ganjuwa LGA, Bauchi State (External works services)
• Construction of Police secondary school at keffin Madaki-Ganjuwa LGA, Bauchi State (Academic Building)

The above contracts attracted payment of 15% mobilization to the respective contractors.

Ministry of Interiors Projects from Appropriation Act   

Since the beginning of the President Muhammadu Buhari Administration, the Ministry from the Appropriation Act, was able to record to its credit the following startling achievements:

• Rehabilitation of Ministry’s Headquarters Building ‘Block E’
• Construction of Minister’s new office Annex
• Rehabilitation of the Ministry’s Headquarters Building ‘Block F’
• Provision of Situation Room
• Automation of citizenship and Business Department and
• Procurement and installation of security items in the Ministry’s Situation Room and Honorable Minister’s office